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Director, Compliance, Training & Employee Relations

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Requisition Details

Position Information

Position Title Director, Compliance, Training & Employee Relations
How many positions are you recruiting for? 1
Campus District (All Campuses)

Position Summary Information

Definition

The West Valley-Mission Community College District is seeking a talented leader to fill the position of Director, Compliance, Training & Employee Relations.

The West Valley-Mission Community College District is located in Silicon Valley, the center of the world’s high tech industry. The district is composed of two colleges: West Valley College in Saratoga and Mission College in Santa Clara. Together they enroll more than 13,000 students with diverse backgrounds who attend day, evening, and weekend courses in addition to distance learning. The two colleges offer a rich array of academic programs and student support services to meet the multi-faceted educational needs of the communities served.

Our service area is one of the most ethnically diverse in the nation and includes: Campbell, Cupertino, Los Gatos, Monte Sereno, Santa Clara, Saratoga, Sunnyvale, northern Santa Cruz County, and San Jose, California’s third largest city. Unique to our service area are the many advancement, community service and educational opportunities present in the high-tech business sector, as well as the challenges presented by a high concentration of low-income schools receiving Title I assistance.

The West Valley-Mission Community College District is committed to achieving student success through innovative and effective lifelong education and career opportunities, which include associate degrees, certificates, transfer, occupational programs, workforce development, pre-collegiate, global, and community education programs.

The purpose of this position is to plan, organize, direct and coordinate the activities of assigned areas within the human resources division including compliance, training, organizational development, and employee relations; to serve as the district Title IX coordinator; to coordinate compliance and employee relations activities with other district departments; and to provide highly complex administrative assistance to the Associate Vice Chancellor, Human Resources.

Applicants who possess the knowledge, skills, and life experiences to address the cultural and educational needs of a culturally diverse student population are encouraged to apply.

Assignment

100% of full time, 40 hours per week, 12 months per year, with anticipated start date of January 29, 2018. Schedule may change to include some evening or weekend hours, as needed. This position is a Classified Administrator and part of the Administrative employee unit.

Work Location: West Valley-Mission Community College District, located on the campus of West Valley College, Saratoga, CA.

Salary and Benefits

Anticipated Hiring Range:

  • $131,612–$140,170 annually (Administrative Salary Schedule, Range 25, Steps A-C).

Benefits include:

  • Additional compensation: $1,500 for doctorate added to base salary annually, to be prorated on a monthly basis.
  • Employer-contributed medical, dental and vision for employee, spouse, and/or dependents.
  • Employer-paid long term disability for employee.
  • Voluntary life insurance.
  • 13 paid holidays, plus 1 floating holiday annually; paid non-workdays between Christmas and New Year.
  • 22 days vacation leave accrued annually (25 days after 5 years).
  • 12 days sick leave accrued annually.
  • Personal necessity leave and personal business leave.
  • Professional development and renewal leave.
  • $500 longevity award annually after 10 years of service and $1,000 longevity award annually after 15 years of service.
  • CalPERS retirement.
Minimum Qualifications

Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

1. Understanding of, and sensitivity to the diverse academic, socio-economic, ethnic, religious and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.

2. Equivalent to a Bachelor’s degree from an accredited college or university with major course work in human resources management, public administration, business administration or a related field.

3. Five years of increasingly responsible experience in human resources, including two years of administrative and management responsibility.

Desired Qualifications
  • Experience and exposure to FLSA, ADA, EEO, Title IX, FMLA, and Title 5;
  • Experience with Employee Relations and maintaining effective, cooperative, and collaborative relationships with others;
  • Experience or training as a Deputy Title IX Coordinator or full Coordinator;
  • Experience in needs assessments, planning, and conducting training programs;
  • Experience investigating and resolving discrimination and harassment complaints.
Knowledge and Abilities

Knowledge of:

  • Principles and practices of human resources management, public sector employment law, compliance administration, and training and development.
  • Principles and practices of leadership, motivation, team building and conflict resolution.
  • Pertinent federal, state, and local rules, regulations and laws related to discrimination and harassment based on all protected categories, including, but not limited to, Title II, Title VI, Title VII, Title IX, ADEA, ADA, Sections 504 and 508 of the Rehabilitation Act of 1973, the Clery Act, FERPA, and Violence Against Women Act.
  • Modern office practices, methods and computer equipment.
  • Principles and practices of organizational analysis and management.
  • Budgeting procedures and techniques.
  • Principles and practices of supervision, training and personnel management.

Ability to:

  • Organize and direct the human resources operations.
  • Conduct comprehensive investigations of discrimination, harassment, and sexual misconduct allegations with objective findings and recommendations related to law and legal precedence
  • Participate in complaint and grievance processes and hearings
  • Develop and conduct training and education programs pertaining to Title IX, discrimination, and harassment investigations, resolutions and prevention
  • On a continuous basis, analyze budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve department related issues; remember various rules and procedures; and explain and interpret policy.
  • On a continuous basis, sit at desk and in meetings for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone; write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
  • Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
  • Gain cooperation through discussion and persuasion.
  • Interpret and apply district, division and department policies, procedures, rules and regulations.
  • Supervise, train and evaluate staff.
  • Use sound judgment in recognizing scope of authority.
  • Operate and use modern office equipment including computers and applicable software.
  • Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
  • Utilize appropriate safety procedures and practices for assigned duties.
  • Communicate effectively orally and in writing.
  • Relate effectively with people of varied academic, cultural and socio-economic backgrounds using tact, diplomacy and courtesy.
  • Establish and maintain effective, cooperative and collaborative working relationships with others.
  • Work beyond normal business hours, attend evening meetings and/or perform weekend work, and travel.
Examples of Duties and Responsibilities

Duties may include, but are not limited to, the following:

  • Develop and implement department goals, objectives, policies and procedures.
  • Plan, organize and direct human resources activities including training, compliance, organizational development, and employee relations.
  • Direct, oversee and participate in the development of the human resources work plan; assign work activities, projects and programs; monitor work flow; review and evaluate work products, methods and procedures.
  • Organize and manage processes and procedures for receiving, investigating, preparing detailed investigative reports, and responding to internal and external complaints or allegations regarding unlawful discrimination, harassment, sexual misconduct, and/or retaliation; respond to federal and state agencies in connection with complaints of unlawful discrimination, harassment or retaliation.
  • Serve as the district’s Title IX compliance officer, ensuring compliance with all appropriate regulations and Title IX requirements.
  • Oversee, train, lead, and collaborate with investigators on discrimination, harassment and sexual misconduct matters; ensure timely, thorough investigations; prepare comprehensive reports with findings of fact and recommendations.
  • Develop case management databases to organize, manage, and track incidents; prepare annual statistical reports on the number, nature, and disposition of complaints of discrimination, harassment, and sexual misconduct; track cases, data, and trends to identify patterns, and make recommendations to address them.
  • Work in a collaborative process to develop and review related district policies and administrative regulations and procedures in accordance with legal obligations and best practices; advise and collaborate with district community partners on initiatives, case management trends, challenges and concerns pertaining to discrimination, harassment, and Title IX compliance.
  • Develop and implement policies, communication and training programs that promote prevention, education, and awareness about discrimination, harassment, Title IX, and related compliance topics to district employees and students; raise district awareness of resources with respect to reporting and filing complaints.
  • Provide leadership to develop and design organizational development programs, employee and management training programs, and other professional development activities.
  • Provide advice and counsel to administration regarding personnel practices, contract administration, employee evaluations, and employee improvement plans; investigate problems such as working conditions, disciplinary actions, and employee and applicant appeals and grievances; provide guidance and recommendations for problem resolution to administration, represented and unrepresented employees.
  • Prepare the assigned budget; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials and supplies; administer the approved budget.
  • Recommend the appointment of staff; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the department.
  • Represent the department and division to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
  • Research and prepare technical and administrative reports; prepare written correspondence.
  • Build and maintain positive working relationships with co-workers, other district employees and the public using principles of good customer service.
  • Foster an environment that embraces diversity, integrity, trust and respect.
  • Be an integral team player, which involves flexibility, cooperation and communication.
  • Perform related duties as assigned.
Working Conditions

Not applicable

Other Duties
Physical Demands

Not applicable

Applicant Information

APPLICATION INFORMATION:

  • Interested applicants must submit online all materials requested, including: (1) A completed online West Valley-Mission Community College District application; (2) Resume; (3) Unofficial copies of transcripts; (4) Cover letter and/or reference list, if requested; and (5) Any requested licenses or certificates, if applicable.
  • All sections of the online application, including Education and Educational Work History, must be completed thoroughly.
  • Supervisor(s) name(s) and telephone numbers must be included in the application.
  • Incomplete applications will not be considered.
  • Do NOT send unrequested materials. Unrequested materials will be removed from your application and will not be used for consideration of employment.
  • The employment application and supporting documents represent you; it is to your advantage to fill out the application form carefully and completely.

ABOUT TRANSCRIPTS:

  • If a minimum requirement is possession of a degree, then a copy of transcripts is required to be included with your application to verify the degree being awarded. If no transcripts are included, the application may be screened as not meeting minimum requirements.
  • Degrees must have been awarded by a college or university accredited by an accrediting body recognized by the U.S. Council on Post-Secondary Accreditation and/or the U.S. Department of Education.
  • Candidates with degrees earned outside of the United States must provide official certification of equivalency to U. S. degrees by a certified U. S. credential review service, must have a U.S. evaluation (course by course of the transcripts) and must be submitted with this online application.
  • If you do not have an electronic version of the transcript, you can get it scanned at an office supply or copy store; then attach the electronic version of your transcript to this online application.
  • Copies of diplomas, grade reports, graduation petitions, transcript evaluations requests, or similar documents WILL NOT be accepted in lieu of transcripts.

For assistance, contact:
Office of Human Resources, Attn: Recruitment
14000 Fruitvale Ave, Saratoga, CA 95070
Phone: (408) 741-2174 Fax: (408) 867-9059
Email: Jobs@wvm.edu

Selection Process

SELECTION PROCESS INFORMATION:

  • After the deadline date, a committee will review and evaluate applications and supporting materials to select the applicants to be interviewed. Meeting the minimum qualifications does not assure the candidate an interview.
  • All candidates will receive an e-notification to acknowledge receipt of their application materials. If not contacted within 3-6 weeks following the close of the recruitment, no suitable match was determined at this time.
  • Travel expenses to attend first-level interview are the responsibility of the candidate.
  • Application materials become the property of the District and will not be returned or duplicated.
  • The District may choose to re-advertise or indefinitely delay filling a position. Some positions may include first and second level interviews.
  • The District reserves the right to contact former, current, the most recent employers, and others to investigate past employment records of applicants.
  • Any tentative verbal offer of employment is contingent upon formal approval of the college Governing Board.
  • Upon hire the successful candidate must provide the required documents of identity and authorization to work and attest he/she is authorized to work in the United States.

EEO STATEMENT:
West Valley-Mission Community College District is an Equal Opportunity Employer that seeks to employ a diverse workforce who will contribute to an inclusive and welcoming educational and employment environment. The District is committed to nondiscrimination on the basis of ethnic group identification, race, color, national origin, religion, age, sex, physical disability, mental disability, genetic information, ancestry, gender identity, gender expression, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, military or veteran status, and medical condition consistent with applicable federal and state laws.

Special Instructions to the Applicant

Posting Detail Information

Posting Number FY17/18-717FT
Open Date 09/13/2017
Close Date 10/12/2017
Open Until Filled No

Requisition Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Describe your progressively responsible work experience in a comprehensive human resources department, EEO program, or a related regulatory agency. Highlight any experience you may have in the public sector and/or educational institutions. Include employer name (s) position title (s) dates of employment, full time or part-time status. Please provide your total years of full time equivalent experience in this field. (You may share your response in space below, or you may attach a separate document.)

    (Open Ended Question)

  2. * Please describe your experience in investigating and resolving discrimination and harassment complaints. In addition, describe any experience in and training on Title IX violations.

    (Open Ended Question)

  3. * The West Valley-Mission Community College District is committed to maintaining a workforce that demonstrates an understanding of, sensitivity to, and respect for, the diverse academic, socio-economic, ethnic, cultural, and religious backgrounds, disability, and sexual orientation of community college students, faculty and staff. Please respond to West Valley-Mission Community College District’s commitment as outlined above and explain how your life experiences, studies or work have influenced your commitment to diversity, equity and inclusion.

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Resume/CV
  2. Cover Letter
  3. Transcripts
Optional Documents
  1. Additional Transcripts
  2. Other Related Licenses or Certificates
  3. Additional Supporting Documentation