Skip to Main Content

Senior Library Media Technician

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy of this position for your records, click on the Print Preview link.

Requisition Details

Position Information

Position Title Senior Library Media Technician
How many positions are you recruiting for? 1
Campus West Valley College

Position Summary Information


The Learning Resources & Success Center is seeking a talented individual to fill the position of Senior Library Media Technician.

West Valley College, though just minutes from the heart of the Silicon Valley, is in a beautiful park-like setting on 143 wooded acres. Our staff and faculty are among the most qualified in the state and our students appreciate the college for its friendly staff and supportive atmosphere.

Under the direction of an assigned supervisor, the Senior Library Media Technician will assist in the coordination of the day-to-day operation of the College’s Library & Success Center; perform a variety of specialized duties involving direct services to students, staff, faculty, and community members; perform specialized technical duties in the circulation, organization and management of library resources; support library outreach services; and perform technical duties in the processing of required documentation for the Success Center operation.

Applicants who possess the knowledge, skills, and life experiences to address the cultural and educational needs of a culturally diverse student population are encouraged to apply.


100% of full time, 37.5 hours per week, 12 months per year, with anticipated start date of March 26, 2018. Schedule may change to include some evening or weekend hours, as needed. This position is a member of the West Valley-Mission Classified Employees Association (WVMCEA), Office, Technical & Business Services Employee Unit.

Work Location: Library & Success Center, West Valley College, Saratoga, CA.

Salary and Benefits

Anticipated Hiring Range:

  • $4,562–$4,981 monthly (WVMCEA Salary Schedule, Range 58, Steps A-C).

Benefits include:

  • Employer-contributed medical, dental and vision for employee, spouse, and/or dependents.
  • Employer-paid long term disability for employee.
  • Voluntary life insurance.
  • 13 paid holidays, plus 1 floating holiday annually; paid non-workdays between Christmas and New Year.
  • 12 days vacation leave accrued annually; rate increases step-wise up to maximum 22 days vacation leave accrued annually.
  • 12 days sick leave accrued annually.
  • Personal necessity leave and personal business leave.
  • Educational growth incentive program from $40 to $200 monthly.
  • $500 longevity award annually after 10 years of service and $1,000 longevity award annually after 15 years of service.
  • CalPERS retirement.
  • Position is union affiliated with required dues.
Minimum Qualifications

Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

1. Understanding of, and sensitivity to the diverse academic, socio-economic, ethnic, religious and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.


2. Equivalent to an Associate’s degree from an accredited college with major coursework in library technology or a related field.


3. Two years of responsible journey level experience similar to Library Media Technician with the West Valley-Mission Community College District.

Desired Qualifications
  • Library experience in multiple library roles.
Knowledge and Abilities

Knowledge of:

  • Principles and practices of technical and functional oversight and training.
  • Practices, procedures, and terminology of library operations.

Ability to:

  • Provide technical and functional oversight over assigned staff and effectively train staff.
  • Perform the most complex duties related to operation of a college library.
  • Intermittently, review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures; explain operations and problem solve issues for the public and with staff.
  • On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone; write or use a keyboard to communicate through written means; and lift or carry weight of 25 pounds or less.
  • Provide assistance to students in a library or learning center environment at the community college level.
  • Operate, maintain, and demonstrate the use of specialized equipment and software used in libraries and learning resources centers.
  • Prepare and maintain statistical records, reports, databases, files, and lists.
  • Use sound judgment in recognizing scope of authority.
  • Operate and use modern office equipment including computers and applicable software.
  • Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
  • Utilize appropriate safety procedures and practices for assigned duties.
  • Communicate effectively orally and in writing.
  • Relate effectively with people of varied academic, cultural, and socio-economic backgrounds using tact, diplomacy, and courtesy.
  • Establish and maintain effective, cooperative, and collaborative working relationships with others.
Examples of Duties and Responsibilities

Duties may include, but are not limited to, the following:

  • Assist in the coordination and operation of the Library & Success Center.
  • Serve as initial source of information and assistance to students, faculty, staff, and community members contacting the Library & Success Center in person and on the telephone; provide information about the Library & Success Center’s policies and procedures, collections and services; refer students to appropriate area as needed.
  • Utilizing the specialized Integrated Library System software: locate and retrieve books and materials; create and update library accounts for students, staff, faculty, and community patrons; facilitate the circulation of library materials; monitor overdue materials and prepare notices to collect fines and clear student records; receive fine and billing payments; order and process interlibrary loans; check in deliveries; send out pickup notifications; process new and/or added reserve materials with brief entry cataloging; catalog new materials: download and edit bibliographic records from OCLC or other bibliographic source; update holdings records; assign barcodes; update and maintain control files including name and subject authority, master inventory of holdings and public catalog; resolve discrepancies and regulate the electronic removal of bibliographic records for withdrawn obsolete and damaged library materials.
  • Collect cash and check payments; post and clear library debts and holds in both the Integrated Library System and the College’s student enterprise system; reconcile receipts.
  • Set up, operate and demonstrate the use of equipment, hardware and software including but not limited to student and tutor tracking systems, computers, and related software and report functions; assist students in using instructional software; schedule and arrange for equipment repairs.
  • Set up, operate and demonstrate public computer workstations, scanners, copiers, network printing systems, print card dispensers, media players and other instructional and library equipment; Schedule and arrange for equipment maintenance and repairs.
  • Coordinate the recruitment, selection and training of student assistants.
  • Research vendors and order materials for the library collection using advanced methodology and multiple resources to ensure that materials comply with Section 508 and the Americans with Disabilities Act (ADA).
  • Prepare purchase requisitions, order online, receive and monitor invoicing of books and other library materials; reconcile shipment, invoice and statement discrepancies and resolve problems and issues arising from the purchase of library materials.
  • Track and monitor budget activity.
  • Communicate with instructors to ensure class reserves are accurate and available for students; monitor required textbook list in conjunction with class schedule and usage statistics.
  • Maintain collection according to established library principles and procedures, including identifying materials for repair or replacement; organizing and supervising shelving, shelf-reading, shifting, inventory and signage.
  • Repair library materials according to conservation standards.
  • Discard designated library materials and arrange for their distribution.
  • Receive and process incoming periodical issues; maintain periodicals holdings list; communicate with periodical, vendor and local newspaper distributors for claims for missing or damaged materials.
  • Maintain department statistics and records for reporting purposes.
  • Prepare and maintain a variety of of records, logs and files related to tutor payroll, tutor contracts, tutee intake and registration, faculty referral forms, center use statistics, purchases, budget and equipment and supplies inventory.
  • Perform instructional support functions and clerical duties as required; create promotional and informational materials.
  • Interprets and enforces library and college policies.
  • Order, receive, store and inventory equipment, supplies and materials for Library and Success Center use; issue and distribute instructional materials.
  • Resolve patron conflicts and issues; maintain security and enforce rules of conduct; maintain security of book collection; troubleshoot and monitor book detection system.
  • Maintain a clean and safe learning environment in the library and Success Center and related tutorial centers; maintain equipment and software and schedule repairs and system corrections as needed.
  • Communicate with instructors; respond to questions from students, faculty, staff, administrators and others to promote and publicize tutorial services.
  • Assist in the organization, preservation and digitization of archival materials.
  • Assist library faculty and refer difficult or unusual problems to appropriate staff members.
  • Provide front desk and operational support to other areas of the Library & Success Center as needed.
  • Perform related duties as assigned.
Working Conditions
Other Duties
Physical Demands
Applicant Information


  • Interested applicants must submit online all materials requested, including: (1) A completed online West Valley-Mission Community College District application; (2) Supplemental application questions; (3) Resume; (4) Unofficial copies of transcripts, if requested; (5) Cover letter and/or reference list, if requested; and (6) Any requested licenses or certificates, if applicable.
  • All sections of the online application, including Education and Educational Work History, must be completed thoroughly.
  • Supervisor(s) name(s) and telephone numbers must be included in the application.
  • Incomplete applications will not be considered.
  • Do NOT send unrequested materials. Unrequested materials will be removed from your application and will not be used for consideration of employment.
  • The employment application and supporting documents represent you; it is to your advantage to fill out the application form carefully and completely.


  • If a minimum requirement is possession of a degree, then a copy of transcripts is required to be included with your application to verify the degree being awarded. If no transcripts are included, the application may be screened as not meeting minimum requirements.
  • Should the minimum qualifications state “any combination equivalent to,” then additional relevant work experience may substitute for education. In this case, please upload a document stating such in the Required Transcripts document field.
  • Degrees must have been awarded by a college or university accredited by an accrediting body recognized by the U.S. Council on Post-Secondary Accreditation and/or the U.S. Department of Education.
  • Candidates with degrees earned outside of the United States must provide official certification of equivalency to U. S. degrees by a certified U. S. credential review service, must have a U.S. evaluation (course by course of the transcripts) and must be submitted with this online application.
  • If you do not have an electronic version of the transcript, you can get it scanned at an office supply or copy store; then attach the electronic version of your transcript to this online application.
  • Copies of diplomas, grade reports, graduation petitions, transcript evaluations requests, or similar documents WILL NOT be accepted in lieu of transcripts.

For assistance, contact:
Office of Human Resources, Attn: Recruitment
14000 Fruitvale Ave, Saratoga, CA 95070
Phone: (408) 741-2653 Fax: (408) 867-9059

Selection Process


  • After the deadline date, a committee will review and evaluate applications and supporting materials to select the applicants to be interviewed. Meeting the minimum qualifications does not assure the candidate an interview.
  • All candidates will receive an e-notification to acknowledge receipt of their application materials. If not contacted within 3-6 weeks following the close of the recruitment, no suitable match was determined at this time.
  • Travel expenses to attend first-level interview are the responsibility of the candidate.
  • Application materials become the property of the District and will not be returned or duplicated.
  • The District may choose to re-advertise or indefinitely delay filling a position. Some positions may include first and second level interviews.
  • The District reserves the right to contact former, current, the most recent employers, and others to investigate past employment records of applicants.
  • Any tentative verbal offer of employment is contingent upon formal approval of the college Governing Board.
  • Upon hire the successful candidate must provide the required documents of identity and authorization to work and attest he/she is authorized to work in the United States.

West Valley-Mission Community College District is an Equal Opportunity Employer that seeks to employ a diverse workforce who will contribute to an inclusive and welcoming educational and employment environment. The District is committed to nondiscrimination on the basis of ethnic group identification, race, color, national origin, religion, age, sex, physical disability, mental disability, genetic information, ancestry, gender identity, gender expression, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, military or veteran status, and medical condition consistent with applicable federal and state laws.

Special Instructions to the Applicant

Posting Detail Information

Posting Number FY17/18-764FT
Open Date 02/06/2018
Close Date 03/05/2018
Open Until Filled No

Requisition Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Describe your library work experience and / or educational background in Library or Information Science or related fields.

    (Open Ended Question)

  2. * Briefly describe your experience with computer hardware and software used in libraries. a. If you have used library software, describe what library computer software did you use and for what tasks. b. Have you ever trained another person to use a business or library software application?

    (Open Ended Question)

  3. * Describe your knowledge and experience in providing services to the public.

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Resume/CV
  2. Transcripts
Optional Documents
  1. Additional Transcripts
  2. Other Related Licenses or Certificates